Business leaders always look for ways to boost engagement and productivity, but few of us would start with meetings. A 2015 Harris Poll found that going to meetings is the biggest obstacle to getting work done. Many of us see meetings as a necessary evil. For most C-suite executives, meetings devour 40% of our worktime: focusing on them even more is not exactly appealing.
Harris Research: Meetings are the biggest obstacle to getting work done.
But creating better meetings is a highly effective way to make your people happier, energized and more productive — without increasing their hours or salary. Here’s one simple but effective approach with an immense payoff: Don’t think of it as a meeting. Instead, think of being on an airplane flight, with the meeting participants as the passengers.
Confined in a small space together for a designated period of time, passengers are subject to possibly rough weather, unpleasant neighbors, a fatigued pilot, or worse. But we all have to fly. It’s a useful analogy since that’s what it feels like, most of the time, to be in a meeting. Imagine your people’s surprise when you can make the “flight” a whole lot more bearable in 5 practical steps:
1. Question its necessity.
Start planning the meeting by asking if it’s even necessary. As a leader, you sometimes challenge teams to justify the purpose behind an action. First identify the meeting’s purpose, then ask if it’s best served by a meeting, or there’s another way.
2. Measure the cost.
Meetings all have a cost. There’s the cost of what people are paid to sit in the meeting and there’s the price of all the work they’re not doing because they’re in a meeting. Knowing the cost, is the meeting worth it?