13 Habits You Need to Stay Organized

Matthew Snider is a writer, a personal development junkie and a regular blogger at Self Development Secrets, a blog to help you achieve your goals. For more tips like these, I encourage you to visit his site.

13 Habits

While staying organized can seem like a daunting task, there are some habits that almost all organized people practice. Adding these habits to your own life will help you get organized and stay that way. You may find that you really struggle in the first few days or weeks, but the reward of living an organized lifestyle will be worth it in the end.


“Chains of habit are too light to be felt until they are too heavy to be broken.” -Warren Buffett


1. Get Started on the Right Foot

People who are organized start out with a routine each morning. That routine may look different for some than it does for others. Some find it helps them to start their day with meditation while others find that exercising helps them get started. Regardless, establishing a pattern that you will follow each day helps you start to get your life together.


2. Embrace a Positive Attitude

Everyone has the right to see a cup as half-empty or half-full. People who are organized see the cup as half-full. Then they concentrate on what they can do to make their cup even fuller. Disorganized people see the cup as half-empty and have no real idea of how to make it any fuller. So staying positive is really powerful.


Organization Tip: People who are organized see the cup as half-full.


3. Address Correspondence Daily

Organized people take care of their correspondence on a daily basis. It does not matter whether it comes by text, email or snail mail, they set aside a specific time of day and handle all their correspondence at that time. During this time, they file information that is most important to them in an organized manner and discard the rest. They understand how to separate relevant and irrelevant information and do so effectively.


Organization Tip: Handle correspondence on a daily basis.


4. Become Conscientious

According to a study by the Centre for Organisational Excellence, people who are organized are more conscientious. They focus on what they can do to make the world a better place. They also tend to be very self-disciplined. Because of this, they are often content to tell others that they will not handle a task while disorganized people tend to accept too much responsibility.


5. Create a Space for Everything

People who are highly organized have a space for everything. That way, they do not waste time looking for anything. They also take the time to put everything back in its place when they are done using it. Most organized people have very few processions because they realize that the more things that they own, the more time it takes to care for them. They also keep the most important things that they need very near to them as this eliminates the need to get up and go find them. When a person gets up from a task, they often become distracted leading to disorganization.

6. Use Storage Systems

While disorganized people tend to throw everything in a big pile to deal with later, organized people keep everything in some sort of container. This helps them know exactly what they need to keep and what they can get rid of because if it does not have a space for it, then it needs to go immediately.


7. Become a List Maker

The most organized people create a list that tells them exactly what they need to accomplish. After creating the list, they then set priorities. They are driven to take care of the things that matter most first and then use leftover time to do the rest. They constantly have their lists with them as they do not trust their memories to keep them on the right track. An important part of setting priorities is dealing with the biggest problems first and then moving on from there. They understand when doing their best is good enough and when they must put in an all-out effort. Lifehacker has an amazing article about how to simplify your to-do list.


Leadership Step by Step: Become the Person Others Follow

Mastering Leadership Concepts

Learning how to lead. It’s the focus of many lectures, articles, blog posts, and books. Joshua Spodek prefers the active to the passive, teaching with exercises designed to master leadership concepts.

He recently wrote a book titled Leadership Step by Step: Become the Person Others Follow that takes this teaching approach. His background includes a mix of academic and corporate experience, allowing his coaching methods to incorporate the best of both. I recently spoke with him about his new book and his approach to leadership.


“What holds people back isn’t not knowing what skills to have but how to get them and use them effectively.” -Joshua Spodek


What Holds People Back

You bristle at the question of what qualities make someone a leader. Why?

Every book and resource lists qualities of effective leadership: integrity, self-awareness, resilience, empathy, listening skills, and so on. Popular terms now include grit and hustle.

Almost everyone knows what qualities make leaders effective. What holds people back isn’t not knowing what skills to have but how to get them and use them effectively. The techniques of nearly every book, video, MOOC, and every other resource are to teach people intellectually what they need.

But intellectually knowing that self-awareness is important doesn’t increase yours. I know the principles of playing piano. But I haven’t practiced, so I can’t play. Those least self-aware know least what to do about it, despite needing it most. The same goes for any social or emotional leadership quality.

You can’t lecture someone into integrity. No amount of reading will develop grit.

To develop social and emotional skills, you need to take on social and emotional challenges. Lectures, case studies, biography, and psychology papers may be intellectually challenging, but they are socially and emotionally passive and therefore ineffective at teaching social and emotional skills.


“There is no glory in practice, but without practice there is no glory.” -Unknown


Learn How to Lead

Is that what you mean when you say that business school taught you about leadership but not how to lead?

Exactly. Business school taught me principles but gave me little practice using them. Discussing a case study of someone else’s life will teach you something. I’m not saying lectures and case studies are worthless, but they can’t substitute for facing personal challenges.

After graduation, I learned leadership skills in practice, but I doubt it was any faster than had I not learned the principles.

Going to a top-5 school didn’t help. The more elite the school, the more the professors got there through publishing or perishing, not facing social and emotional challenges.


“Practice does not make perfect. Only perfect practice makes perfect.” -Vince Lombardi


So what’s the alternative? Skipping school?

I struggled with that question, especially after noticing how many great leaders dropped out or were kicked out of school: Richard Branson, Bill Gates, Oprah Winfrey, Sean Combs, Michael Dell, Elon Musk, … the list goes on.

leadrshpstepbystepI wondered: did school hurt?

Two observations resolved the situation for me: How you learn is as important as what you learn.

The first was seeing how many top actors had tremendous emotional and social skills, coming off as tremendously genuine and authentic, yet dropped out of school, often high school. I learned that they didn’t stop learning. They switched to a different style of learning.

The other was connecting with the project-based learning and teaching community. I found that their students developed leadership skills that MBAs would dream of, but without taking leadership classes.


How does that play out in practice?

I learned that experiential, active learning is more effective for fields like leadership that are active, social, emotional, expressive, and performance-based. Plenty of fields are like that besides leadership and acting: playing musical instruments, athletics, dance, singing, improv, the military.

In all of them we teach through practice and rehearsal. When you master the basics, you move to intermediate skills. When you master them, you move to advanced.

Only with leadership do we start with theory. Compare the quality of athletes and musicians our nation creates with the quality of our leaders, or rather people with authority.

That’s why so many great leaders emerge from sports, acting, the military, and places outside academia. Look at your page on leadership insights, http://www.skipprichard.com/leadership-insights: the first people I see are baseball player R. A. Dickey, athlete/actor Chuck Norris, and basketball player Bill Bradley.


Try a New Approach

Can you clarify how you teach if not traditionally?

I teach and coach by giving students and clients an integrated, comprehensive progression of exercises starting with basics and leading, with no big anxiety-causing jumps, to skills so useful and advanced that most seasoned leaders would learn from them.

The exercises have you do things with people you know on projects you care about, so you face social and emotional challenges, but in safe contexts, so you don’t risk your job to develop the skills. It’s like practicing piano alone, then doing small recitals, and so on to get to Carnegie Hall.spodek

My exercises are like scales in piano or footwork in dance. Basics are valuable at every level. Look at the top seeds at Wimbledon before finals. They practice their ground strokes. LeBron still practices layups and jump shots.

I call how I teach Method Learning, after Method Acting, which is what we call the style of learning and practice for acting, and it produces Method Leaders. It’s not just acting. All the fields I listed above use the same technique.

You develop greatness, genuineness, and authenticity the same in leadership as in any of these other fields: Practice, practice, practice!

My book has stop signs after each exercise description saying, “Put the book down. Go practice. Reading about lifting weights doesn’t make you strong.”


“Reading about lifting weights doesn’t make you strong.”


Then what’s the role of a teacher or coach for a leader?