5 Tips to Increase Your Efficiency and Impact

Increase Your Efficiency

Power Tips to Increase Your Impact

All of us want to be more productive. David Horsager is a productivity expert. His work has been featured in numerous publications from The Wall Street Journal to The Washington Post. His research is focused on the impact of trust, and his client list ranges from the New York Yankees to John Deere.

His latest book is The Daily Edge: Simple Strategies to Increase Efficiency and Make an Impact Every Day. I recently asked him about five of the thirty-five tips included in his new book.


“Lost time is never found again.” -Ben Franklin


Manage Your Energy 

Tip 7Tip 7. Managing your energy is something few think about. We are often on autopilot. How do we become more conscious of our energy? What’s the best way to use our energy through the day?

Before you make any changes, you have to become aware of how you are spending your time. Take two weeks and log it. Keep track of both your time usage and the level of energy you feel at that time. Then, take time to study it and make a few adjustments with how you spend your time. Log for another week if you need to in order to gather useful information.

Try scheduling an early morning meeting and then not another until after lunch. See how creating this pocket of time affects your daily productivity and energy levels. Maybe you need to schedule as many meetings as possible on one day so that other days are left more open. I have learned that morning is my most effective time, so that is when I tackle writing, research, and other more difficult projects. I try to protect a morning power hour so I can have at least one uninterrupted hour on my most difficult tasks first thing in the morning. My team knows to try to schedule meetings with me right after lunch. Since I am an extrovert, the people I meet with during that low-energy time of day end up energizing me for the remainder of the afternoon!

You can’t dictate everything about your schedule, but you can influence it to meet your needs. A lot of people squander their most valuable time doing their easiest activities and tackle their toughest tasks when their energy is at a low point. Don’t let that happen to you! Leverage your time and schedule so that it works for you. Awareness and intentionality come first. If you can do this, it will build momentum and your work life will be easier.


“Clutter is a result of delayed decisions.” -Audrey Thomas


Efficient Email 

unnamed-4Tip 13. Email. Some people really struggle with it. What tips have you seen make a difference for those who find it a challenge?

If you feel you have an e-mail problem, it isn’t going to go away any time soon. Ignoring your lack of a system will compound the problem and affect the rest of your work life. Some people have hundreds if not thousands of e-mails in their inbox. This is a very common area to struggle with because of the sheer number of e-mails we receive every day. Managing it is simpler than you might think once you have a process in place. It’s going to require getting disciplined about it. I know an executive who went from 57,000 emails to 9 in his inbox! He called and said, “I’ve never felt better!” Before you get too overwhelmed thinking about it, consider the following ideas.

  • Get rid of the chime or prompt. Ask yourself: Are the e-mails coming into your inbox worthy of dropping everything to read and respond? If the answer is no, then turn off the notification function.
  • Let them bundle. You think things are urgent, but the cost of interruptions is enormous. See if you can only check e-mail at the top of every hour. So much time is spent managing e-mail. Don’t fall victim to this.
  • Get in the habit of going through these four steps. The minute you open an e-mail, archive or delete if at all possible. Deal with it right away. Don’t read it now and also read it later.
  • File it or archive it. Get it out of your inbox once you’ve replied. It takes your mindshare if it’s always there as a distraction. It’s overwhelming. Feelings of being overwhelmed are the killers of productivity. Try setting up filters for certain e-mails you don’t want to see until you are ready. For example, I auto-filter newsletters for when I have extra time to read on the plane or in a taxi.
  • Flag it for later or attach it to the calendar. If you know you will need to reference it prior to a meeting, flag it for a later date or attach it to your calendar. Again, our mindshare is limited, so avoid constant exposure to something you don’t need to look at for a while. The information will be there for you when you need it.

By the way, e-mail with an emotional context can absorb an enormous amount of time. Leave the emotional conversations for a phone call or an in-person meeting. You will be less likely to be misunderstood and e-mail will be preserved as a means for information sharing – the way it was intended. 


“With each sunrise, we start anew.” -Anonymous



Maximize Meetings

Lead INSIDE the Box for Efficiency and Effectiveness

How Leaders Can Be More Efficient and Effective

Last year, I was reading the dramatic account of a hard-charging executive who suffered a heart attack. The post was about the need for balance, but it was more than a wake-up call.  What struck me about this post, however, was not the lessons he taught us from his painful experience, not the, “Oh, I hope this doesn’t happen to me” feeling we have when reading these posts, but the name of the hospital he went to. It was here in Dublin, Ohio!


“A leader’s job is to help people move to a position of improved performance.” –Figliuolo / Prince


That meant that one of the people who regularly shares my posts and vice versa lived in my town. Social media amazes me. A quickly dashed off email and the two of us found ourselves in Starbucks where I heard more about his compelling story. I’m still amazed at how Twitter and blogging create opportunities like this one.


“Great leaders think about talent management every day.”–Figliuolo/Prince


Lead INSIDE the Box

20141017 LItB Cover V3Let me introduce you to Mike Figliuolo. Mike is the founder of thoughtLEADERS, LLC, a leadership development firm. He is also the author of One Piece of Paper: The Simple Approach to Powerful, Personal Leadership. His latest book was just released and was co-written with Victor Prince, former COO of the Consumer Financial Protection Bureau and now a strategy consultant.

We recently got together to talk about this book, Lead Inside the Box: How Smart Leaders Guide Their Teams to Exceptional Results.

Mike and Victor have built a powerful framework designed to help leaders be more efficient and more effective at the same time. It starts with the recognition that we, as leaders, are often overworked and not as effective as we could be.

  • Where am I spending my time?
  • With whom?
  • Am I treating each person the same when different approaches would create better results?


“Your leadership success hinges upon your ability to get people to perform well.” –Figliuolo/Prince


If I understand the “box” and apply the techniques correctly, I can be more proactive, more thoughtful, and more impactful with my team members.

20150410 Leadership Matrix

Light A Fire Under Your Business

on a fire in a fire-place it is possible to look infinitely, enjoying his heat and crackle of firewoods, nothing creates a comfort, as conflagrant fire so

Light A Fire

Tom Pandola and Jim Bird’s new book Light a Fire Under Your Business is unlike most business books you will read. The authors not only share practical business principles, but they do it through a combination of business and fire-fighting experience. Whether fighting a fire in a building or one ranging outside, these two veteran firefighters share their experiences and apply the principles in a clever way that gets your attention. Firefighting requires teamwork, flawless execution and commitment.


“Execution is everything.” –Jeff Bridges


I recently had the opportunity to talk with Tom about the book and his advice to build a culture and a team.  Tom Pandola is a director of communications in the air medical transportation industry. He is also a cofounder of  Third Alarm, a leadership consulting company. Pandola’s work experience includes 25 years with the Los Angeles City Fire Department where, as a fire captain and battalion chief, he tested inspirational leadership principles while solving problems associated with responding to fires, floods, riots, and earthquakes.


Build a Culture of Execution

How do you develop a culture of execution?

When something is happening, or not happening and falling short of the organization’s expectations, in this case execution, I have three steps that I take to zero-in on the cause of the problem.


“The result of bad communication is a disconnection between strategy and execution.” –Chuck Marin



Step 1: What process is currently in place?

Step one: I look at the process that is already in place. Does it provide our workforce with all that they need to execute properly and in a timely manner? If not, I would look at either developing a new process or just adjusting the current one to be more supportive of those involved.

Step 2: Are individuals empowered?

Step two: If a lack of execution is not found to be a process issue, then I will look at the individuals involved. Do they feel as though they are empowered and authorized to take the appropriate actions? Sometimes there has been a lack of communications or a miscommunication that causes people to feel less than accountable. I would correct whatever the issue that is found to be causing the lack of execution. This would include the last resort, which is to discipline individuals if it turns out they have made a conscious decision not to follow the process or to not take actions that they are authorized to take.

Step 3: Are behaviors infused in the culture?

Step three: This step gets to the core question about developing a culture of execution. When leadership continuously engages in process improvement and personnel empowerment, they are working on the culture of the organization. I believe that it takes leaders coming together to define the things that they believe will improve execution – and then work at infusing the desired behaviors into the culture.

light-a-fire-under-your-business-book-cover-m7b62gu1p2uq9gcqsb85om6482g63dcjbsklilnoryAn example from the fire service is the need to provide every member of the department with the right process and feeling of empowerment to get the right things done, for the right reasons, and at the right time. This is necessary because the fire service is a 24/7/365 operation, and the top leaders cannot be present when most of the work of their department is taking place. So in order to give the “right things” meaning, the leadership developed meaningful mission, vision, and values statements that serve to drive decision making at all levels of the organization.

This is the first step I recommend every organization take. Bring the leadership together and write a meaningful mission statement that defines, in the simplest way, your organization’s core purpose. This will provide your workforce with the basis for their thoughts and actions. Then write a vision statement that illustrates a desired future. This provides each individual the knowledge of executing their duties in a way that contributes to that vision. And finally, each work team should develop a set of values that they feel help them execute their unique duties with a high level of success.


Create a High-Performance Team

Make Today One of Intense Purpose and Lasting Influence

What Will Your Legacy Be?

It’s graduation time. As students receive their diplomas, they look forward to the next milestone, the next development, the next opportunity. As they walk across the stage, I bet most of them don’t think about how many days they have been on Earth and how many days they have left.

My friend, Robert D Smith, affectionately known as “the Robert D” reminds me of the gift of time. His book 20,000 Days and Counting: The Crash Course for Mastering Your Life Right Now is one I give away to graduates. He shares practical reminders of how to master your life and succeed.20K Simple Truths 3D Left

Understanding your purpose, living each day to its fullest, becoming as productive as possible, and mastering your life are critical to a successful life and yet most of us are so busy with today’s tasks we don’t stop and reflect.

In 20,000 Days, you will find a compelling reminder of the value of time. It’s not a long book, and the message is simple, but profound. A few of the lessons I took away:

  • Eat dessert first.
  • Think of today as your last day and also your first day.
  • Do the thing you’ve been putting off.
  • Invite a close friend to dinner.
  • Go outside and breathe deeply.
  • Read the book you’ve been meaning to pick up.
  • Create a life statement.



And some of my favorite quotes:


“Winning is defined by the legacy you create.” @TheRobertD


“My motivating force: I know I will die, but I do not know how long I will live.” @TheRobertD


“I must govern the clock, not be governed by it.” –Golda Meir


“No reserves. No retreats. No regrets.” –William Borden

3 Keys to Energizing Your Work and Life

Icons Charge Battery Vector Illustration

Are You Fully Charged?

Are you at the top of your game?

Have more energy than you need?

Is your work meaningful?

In recent research only 11 percent of people said that they have a great deal of energy. If you want to rev up your engine, read on.

One of my very favorite authors, Tom Rath has a brand new book called Are You Fully Charged?: The 3 Keys to Energizing Your Work and Life. Tom is a researcher at Gallup who studies human behavior. You may know him from any of his five New York Times and Wall Street Journal bestsellers. From How Full Is Your Bucket? to StrengthsFinder 2.0 every one of his books inspires and challenges. We recently discussed what it takes to be fully charged at work and in life.

“The pursuit of meaning, not happiness, is what makes life worthwhile.” –Tom Rath

Maintain a Positive Attitude

You open the book with your own personal health challenge. How do you maintain such a positive attitude and strong work ethic in the face of the unknown?

I have learned it essential to focus on what you can do today that will continue to grow when you are gone. In reality, no one can say with certainty that they will live for a defined period of time. But we all have today to do something that improves the life of another human being.

You don’t even have to do anything that profound today to make a difference for someone else. The things that change people’s lives are usually an accumulation of small acts. If I have one great conversation today, do a little research or writing that contributes to something larger, or read a book to my son, those all add up in the way I think about a day where I am fully charged.


“The things that change people’s lives are usually an accumulation of small acts.” –Tom Rath


Learn the 3 Keys to a Full Charge

Three keys to a Full Charge include meaning, interactions, and energy. Are You Fully Charged?offers practical, easy steps to energize your life and become more effective. At the same time, I don’t think most of us think of our lives in these buckets. How did you develop this approach?

While I have also worked on research and books about life in a more general sense, this one focuses more on the key ingredients of a great day, for yourself and others. So I think of these three elements as little reminders of things I need to try and spend time on within a given day. As I talk about in the book’s prologue, this work has been deeply influenced by recent research suggesting that our daily experience functions very differently from our overall satisfaction with life over decades.


“Doing for others may be the only way to create lasting well-being.” –Tom Rath


Find Purpose in Your Work

FullyChargedYou say to “make work a purpose, not just a place.” What practical steps can company leaders take to make that a reality?

I think it starts by going all the way back to the fundamental compact between a person and an organization. Companies are now pretty good at quantifying the value an employee adds to their bottom line, but very few do a good job of ensuring that each person’s life is better off as a result of joining the organization.

So leaders need to spend more time helping employees to see how their daily efforts are part of something much larger that makes a difference. One way to do this is to help employees hear directly from customers and communities who are benefiting from their daily work. What matters is not just that we make a little meaningful progress each day but that each person also has a chance to see and perceive this through their own lens.


“Make work a purpose, not just a place.” –Tom Rath